Comments on: How to hide text in MS Word 2007

By: Johnathan

Johnathan — Fri, 02 Sep 2011 14:18:40 +0000

There’s a template I’ve created that utilizes a certain printing format and requires a set of instructions to ensure proper results. This template will be used by several people within the office, and any newcomers that may come aboard. I would like for everyone to be able to print the template sans the instructions, as the instructions are embedded within the template itself. I know about the “hidden text” features of Word, but the problem with that is only the author of the document is able to see the hidden text unless everyone uses the Show/Hide button. Is there any other way that I may be able to format this document to hide text that anyone other than the “printer” can see without using the Show/Hide function? Any help with this would be greatly appreciated.

By: Jules

Jules — Tue, 19 Jul 2011 08:11:53 +0000

Once you have Restricted Editing on a document, the highlighted regions that can be edited default to YELLOW highlight. Do you know if it is possible to change that?

By: Dan Kong

Dan Kong — Mon, 01 Nov 2010 19:40:17 +0000

In Word 2003 there is a button for this function “Hidden” which toogles the selected text to be hidden or not hidden. The button is highlighted when the hidden mode is activated (just like the “Bold” button.)

In Word 2007, You can add this button to your quick access toolbar from Microsoft button/Word Options/Customize, and selecting “hidden” from the list under “All Commands.” The trouble is the button does not highlight when the function is in the hidden mode so you can’t tell whether the text, etc. is hidden or not.

Is there a way to cause this button to highlight when the text selected is in the hidden mode?

By: Amey

Amey — Thu, 09 Sep 2010 15:29:29 +0000

Hi,

I want to restrict editing of template/styles (normal, heading 1, heading 2). So basically if, I am writing my thesis and my template is ready, then me or my supervisors should not be able to do any changes in my pre-defined styles. I dont mind if they can add/delete/edit anything as long as it’s body of the report/thesis and not the styles.

Many thanks.. hope my query is clear.

By: JohannS

JohannS — Thu, 09 Sep 2010 00:15:14 +0000

There’s a new addin for Word, More, which makes it very easy to hide/show text. With More you can create a “collapsible” which is a chunk of the document plus a toggle button to hide/show that chunk. Very easy to use.

By: DblValve

DblValve — Sun, 01 Aug 2010 15:33:11 +0000

Additionally, I noticed that in Full Screen Reading, the text was hidden, but in any other view (Print Layout) it shows with the dotted underline.

By: DblValve

DblValve — Sun, 01 Aug 2010 15:28:15 +0000

I want to hide and password protect my personal journal entries from others viewing them at all. I’m following the suggestions in this article, but not seeing results. I hide the text but it just shows a dotted underline, it does not hide the text. Even Ctrl + * just turns the underlining and paragraph marks on and off, it does not hide the text. I’ve turned off Display Hidden Text in Word Options and still no change. Can someone suggest what I may be missing?

TIA (Thanks in Advance),
DblValve

By: aruna.rajapurkar

aruna.rajapurkar — Tue, 15 Jun 2010 05:19:22 +0000

Thanks, was trying the same for the last 2 days and finally found out how to hide but was stuck with how to unhide. Thanks again!

By: John Shaw

John Shaw — Fri, 11 Jun 2010 11:17:05 +0000

Is there a way when creating a Word2007 template to create word sections (group text elements -pargraphs) that can dynamically be hidden if no data is present in the fields (from a databse)? I am trying to create a Word Template that pulls in fields from SharePoint and then populates the fields (this isn’t the problem) . However, I have certain fields in SharePoint that would indicate to me whether a section should used in the the Word Template. I then want to use some control in Word 2007 that would then hide the grouped elements if the section flag was ‘no’. I am placing all sections in my template, but just need to somehow firstly group the elements together in sections, and then secondly, apply an overall switch to each dynamic section to show or hide it in the template.

By: Gigi

Gigi — Thu, 10 Jun 2010 13:46:48 +0000

Two things – one I use hidden text for training documentation. The instructor sees the answers to questions, while the students only see the question (not the associated answers). So, now in 2007 I have a document with hidden text but can’t figure out how to print the instructor version with the hidden text. Help!

By: Scriber

Scriber — Fri, 30 Apr 2010 18:05:27 +0000

Is there a way to hide text by Style? For instance, if I wanted to hide the section with the style “Quote” assigned, how do I do that?
Thank you so much — you’ve answered so many questions that are not available in the MS Word help!!

By: Anja

Anja — Thu, 15 Apr 2010 06:59:09 +0000

Thank you for your help.

By: TT

TT — Tue, 13 Apr 2010 07:14:10 +0000

Is there anyway to show hidden text without showing the formatting tags? It makes it very difficult to read. Basically I want to create two modes of display. One that displays all and one that displays on summary information.

By: Dew

Dew — Sun, 21 Mar 2010 03:41:14 +0000

Thank you very much! Hiding text in Word is a pretty neat trick.

By: Reed

Reed — Sun, 14 Mar 2010 16:29:50 +0000

Great article! I have one question though…can someone tell that text was hidden in the document? So if I hide some text and then send the file to a buddy, will there be any way for them to know that text is hiddden? Thanks.