外型技巧#2 ： 如何使用電子郵件規則自動地搬入接踵而來的電子郵件文件夾
張貼在2007年3月13日在7:51 pm
在這個崗位，我們將看一看在怎樣您能由有更好處理您的電子郵件來信 自動地 搬入分開的文件夾。 如果您有很多電子郵件每天，這可能很多時間保存而不是必須度過每周一次移動電子郵件的1小時從Inbox向您的被分類的文件夾。 電子郵件規則也許似乎複雜，并且它可以是，如果您想要做一些非常 老練 事，但，如果您簡單地想要自動地移動約翰的電子郵件向約翰文件夾，然後它是輕鬆的事。
為了規則能是有用的，您應該創造有些文件夾在您的Inbox之下分類您的電子郵件，可能像項目，工作，家庭，妻子。 您能通過用鼠標右鍵單擊在主要文件夾和選擇新的文件夾創造文件夾。
現在開始，打開外型并且去 工具 然後 規則和戒備。
規則和戒備主窗口將出現，并且從您這裡將點擊 新的規則 按開始以您的第一個外型電子郵件規則。
(我有許多電子郵件規則幫助保存我時間)
一旦您點擊新的規則，您將使熟悉的窗口巫術師通過過程幫助您。 您將看見二個單選按鈕一致名列前茅一個為創造一個新的規則和為使用巫術師; 忠心於缺省巫術師暫時。
在列表框在單選按鈕之下，您將看見您能使用開始的幾塊規則模板。 這些最是共同性，并且大概您將需要的所有。 最共同的規則是被列出的第一個， 「從某人移動消息向文件夾“. 如果它已經沒有被選擇，開始并且選擇它。
底下列表框包含行動為規則。 你們大家必須做設定規則是點擊電子郵件的超鏈接，并且您要它是的地方。 點擊「人們或分佈表」并且選擇電子郵件從您的聯絡名單。 如果人不是在您的聯絡名單，您能鍵入電子郵件入正文框。
然後點擊詞 指定 并且瀏覽對您希望電子郵件被移動向的文件夾或點擊新和一個新的文件夾將被創造在當前被突出的文件夾之下。
當您點擊OK然後下時，您能安置狀態為您的規則。 These can usually be left at their default values, but if you want to get specific such as emails from John marked as Important or with specific words in the email, you can read through the conditions.
Click Next and you’ll get to the screen to decide what you want to do with the message. Outlook automatically checks the first box with the name of the folder you wanted to move the emails to. You can also select many other options along with moving the email such as deleting it, putting it into a category (which you can later use to search for emails), copy it to another folder (if you want the email stored in two places), forward it to someone (if you have project emails and want to update all the team members automatically if you get an email from a client), print the email, display an alert on your desktop, and even play some music if you wanted too like a ring tone!
Once you check any of the boxes, you can edit the values in the bottom list box by click on the blue highlighted link.
Click Next when you are done and you’ll be brought to the Exceptions dialog, where you can choose what conditions you would not want to have this rule processed. Unless you have some unique case, you can leave the default which is blank.
Click Next and we’ve finally reached the end of the rule wizard! Give the rule a name like “Email from John” so that you know what it does and then if you have emails in your Inbox that would match your rule, then check the box to “Run this rule on messages already in Inbox“. You can leave everything else as default and click Finish!
Now you can create rules for all the other people who email you regularly and start managing your email more effectively!
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» Filed Under MS Office Tips
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