外型技巧#2 ： 如何使用电子邮件规则自动地搬入接踵而来的电子邮件文件夹
张贴在2007年3月13日在7:51 pm
在这个岗位，我们将看一看在怎样您能由有更好处理您的电子邮件来信 自动地 搬入分开的文件夹。 如果您有很多电子邮件每天，这可能很多时间保存而不是必须度过每周一次移动电子邮件的1小时从Inbox向您的被分类的文件夹。 电子邮件规则也许似乎复杂，并且它可以是，如果您想要做一些非常 老练 事，但，如果您简单地想要自动地移动约翰的电子邮件向约翰文件夹，然后它是轻松的事。
为了规则能是有用的，您应该创造有些文件夹在您的Inbox之下分类您的电子邮件，可能象项目，工作，家庭，妻子。 您能通过用鼠标右键单击在主要文件夹和选择新的文件夹创造文件夹。
现在开始，打开外型并且去 工具 然后 规则和戒备。
规则和戒备主窗口将出现，并且从您这里将点击 新的规则 按开始以您的第一个外型电子邮件规则。
(我有许多电子邮件规则帮助保存我时间)
一旦您点击新的规则，您将使熟悉的窗口巫术师通过过程帮助您。 您将看见二个单选按钮一致名列前茅一个为创造一个新的规则和为使用巫术师; 忠心于缺省巫术师暂时。
在列表框在单选按钮之下，您将看见您能使用开始的几块规则模板。 这些最是共同性，并且大概您将需要的所有。 最共同的规则是被列出的第一个， “从某人移动消息向文件夹“. 如果它已经没有被选择，开始并且选择它。
底下列表框包含行动为规则。 你们大家必须做设定规则是点击电子邮件的超链接，并且您要它是的地方。 点击“人们或分布表”并且选择电子邮件从您的联络名单。 如果人不是在您的联络名单，您能键入电子邮件入正文框。
然后点击词 指定 并且浏览对您希望电子邮件被移动向的文件夹或点击新和一个新的文件夹将被创造在当前被突出的文件夹之下。
当您点击OK然后下时，您能安置状态为您的规则。 These can usually be left at their default values, but if you want to get specific such as emails from John marked as Important or with specific words in the email, you can read through the conditions.
Click Next and you’ll get to the screen to decide what you want to do with the message. Outlook automatically checks the first box with the name of the folder you wanted to move the emails to. You can also select many other options along with moving the email such as deleting it, putting it into a category (which you can later use to search for emails), copy it to another folder (if you want the email stored in two places), forward it to someone (if you have project emails and want to update all the team members automatically if you get an email from a client), print the email, display an alert on your desktop, and even play some music if you wanted too like a ring tone!
Once you check any of the boxes, you can edit the values in the bottom list box by click on the blue highlighted link.
Click Next when you are done and you’ll be brought to the Exceptions dialog, where you can choose what conditions you would not want to have this rule processed. Unless you have some unique case, you can leave the default which is blank.
Click Next and we’ve finally reached the end of the rule wizard! Give the rule a name like “Email from John” so that you know what it does and then if you have emails in your Inbox that would match your rule, then check the box to “Run this rule on messages already in Inbox“. You can leave everything else as default and click Finish!
Now you can create rules for all the other people who email you regularly and start managing your email more effectively!
If you enjoyed this post, make sure you subscribe to my RSS feed!
» Filed Under MS Office Tips
Related Posts
- How to avoid having to unsend emails in Microsoft Outlook
- How to check all of your email accounts from Gmail
- How to move or transfer email accounts from one ISP to another
- Outlook Tip #1: How to attach another Outlook item (email, contact, task, or calendar item) to an email
- Blast from the past - Old posts to check out
