Comments on: Outlook Tip #2: How to use email rules to automatically move incoming emails into folders

By: treosync

treosync — Wed, 22 Apr 2009 13:25:13 +0000

I get a lot of junk email, so I have a mail rule in outlook (2007) that puts everything into a potential spam folder except email sent from someone in the global address book (plus a few exceptions).

My problem is that I now sync my email with my windows mobile phone using activesync, and the mail rule is a client rule rather than a server rule – which means I get unfiltered emails on my phone. From what I can tell the thing that makes it a client rule is the spec that looks at the global address book. When I select that option it automatically becomes a client rule.

Does anyone have any ideas for a way to set up a rule like this that will be a server rule? Here’s what it looks like now:

move to spam folder EXCEPT with “wife’s name” in the sender’s address or except if sender is in Global Address List Address book.

By: Doug Danforth

Doug Danforth — Mon, 20 Oct 2008 17:51:50 +0000

Can you have Outlook automatically open the folder once the message is moved there?

By: How to set away message in Outlook

How to set away message in Outlook — Mon, 15 Sep 2008 10:28:43 +0000

[...] You can also add rules to incoming messages while you are out of the office by clicking on Add Rule. This is useful if you want to perform certain actions on emails coming from different people. For example, if you get an email from a client, you may want to forward it to your phone or reply with a different email template than internal employees. If you don’t know how to use rules, read my previous post on how to create Outlook rules. [...]

By: Stewart Moss

Stewart Moss — Wed, 25 Jun 2008 07:44:35 +0000

I wrote a great tip about some of the advanced rule features in Outlook. My article demonstrates how to shutdown a computer using an email with a special subject line.

http://bossmanthe.blogspot.com.....ndows.html

By: Michael Bauer

Michael Bauer — Sat, 21 Jun 2008 06:24:11 +0000

Thanks for this nice tip. For most people, organizing e-mails by categories instead of folders has important advantages. Here’s a useful article that explains the pros and cons of categories vs. folders:
http://www.vboffice.net/worksh.....d=showitem