Comments on: Outlook Tip #2: How to use email rules to automatically move incoming emails into folders

By: michael bauer

michael bauer — Tue, 09 Nov 2010 05:34:56 +0000

Miha, for OL03 that’s not possible. Since Outlook 2007 you can create or edit rules with code.

By: miha911

miha911 — Mon, 08 Nov 2010 17:23:52 +0000

hi, I see here are old post-casts. I have a bunch of rules redirecting e-mails to a pst. I want to get rid of the pst but the rules are pointing to the pst. Is there any piece of software out there that could help me to change redirect the action of rules (office 2003) to my inbox instead of pst and eventually create the folder hierarchy under inbox if this one does not exists? thank you for any suggestion.
miha

By: rodney

rodney — Thu, 01 Apr 2010 14:31:57 +0000

I have a server level spam filter marking spam in the subject line and sending it on. That works fine. I created a rule to move these all into a spam folder under my inbox. This doesn’t happen unless I tell the rule to run now. They are not automatically being moved on receipt. Am I missing something?

By: treosync

treosync — Wed, 22 Apr 2009 13:25:13 +0000

I get a lot of junk email, so I have a mail rule in outlook (2007) that puts everything into a potential spam folder except email sent from someone in the global address book (plus a few exceptions).

My problem is that I now sync my email with my windows mobile phone using activesync, and the mail rule is a client rule rather than a server rule – which means I get unfiltered emails on my phone. From what I can tell the thing that makes it a client rule is the spec that looks at the global address book. When I select that option it automatically becomes a client rule.

Does anyone have any ideas for a way to set up a rule like this that will be a server rule? Here’s what it looks like now:

move to spam folder EXCEPT with “wife’s name” in the sender’s address or except if sender is in Global Address List Address book.

By: Doug Danforth

Doug Danforth — Mon, 20 Oct 2008 17:51:50 +0000

Can you have Outlook automatically open the folder once the message is moved there?

By: How to set away message in Outlook

How to set away message in Outlook — Mon, 15 Sep 2008 10:28:43 +0000

[...] You can also add rules to incoming messages while you are out of the office by clicking on Add Rule. This is useful if you want to perform certain actions on emails coming from different people. For example, if you get an email from a client, you may want to forward it to your phone or reply with a different email template than internal employees. If you don’t know how to use rules, read my previous post on how to create Outlook rules. [...]

By: Stewart Moss

Stewart Moss — Wed, 25 Jun 2008 08:44:35 +0000

I wrote a great tip about some of the advanced rule features in Outlook. My article demonstrates how to shutdown a computer using an email with a special subject line.

bossmanthe.blogspot.com/2008/04/how-to-shutdown-your-computer-windows.html

By: Michael Bauer

Michael Bauer — Sat, 21 Jun 2008 07:24:11 +0000

Thanks for this nice tip. For most people, organizing e-mails by categories instead of folders has important advantages. Here’s a useful article that explains the pros and cons of categories vs. folders:

vboffice.net/workshop.html?pub=57&lang=en&smp=1&cmd=showitem