How to set away message in Outlook如何設置了郵件在Outlook中
Posted on September 15, 2008 at 5:28 am發布於2008年9月15號在上午05時28分
Going out of the office soon and want to set an “ Out of Office ” or “ Away ” message in Outlook?走出辦公室不久，並希望樹立一個“走出辦公室 ”或“ 出走 ”的消息在Outlook ？ You would think it would be super easy, but unfortunately it’s not!你會認為這將是超級容易，但不幸的是，它不是！ There are actually two ways of creating an out of office reply and it depends on whether your Outlook is stand-alone or using Microsoft Exchange.其實有兩種途徑，創造出辦公室的答复和這取決於您的Outlook是否是獨立的或使用Microsoft Exchange 。
If your are in a corporate environment and Outlook is connected to MS Exchange, then setting an out of office reply is very easy.如果您是在企業環境和Outlook連接到MS兌換，然後設定一個徹頭徹尾的辦公室答复是很容易。 Let’s go through that method first and then we’ll discuss how to do it if you are not using Exchange.讓我們通過這種方法，然後我們將討論怎麼做，如果你不使用Exchange 。
First go to Tools and click on Out of Office Assistant .首先前往工具 ，然後按一下答錄機助理員 。 Note that this should be there automatically in Outlook 2003 and Outlook 2007 when using Exchange.請注意，這應該是有自動在Outlook 2003和Outlook 2007時，使用Exchange 。
Now click on the I am currently out of the office radio box and type in the message into the AutoReply box.現在按一下我目前不在辦公室無線電框中，鍵入郵件的自動回复方塊。
Go ahead and put the date you will be out till and also put in any contact info in case there is an emergency, etc. And that’s really it!來吧，把你的日期將到了，也把在任何聯繫信息，以防有緊急事故等，這是真的了！ If you click OK, everyone will get this message until you come back to this dialog and change it to I am currently in the office.如果您單擊確定，每個人都將獲得這一信息，直到你回來這一對話，並更改為目前我在辦公室裡。
You can also add rules to incoming messages while you are out of the office by clicking on Add Rule .您還可以添加規則，以傳入郵件當您不在辦公室通過點擊添加規則。 This is useful if you want to perform certain actions on emails coming from different people.這是非常有用的，如果您要執行某些行動的電子郵件來自不同的人。 For example, if you get an email from a client, you may want to forward it to your phone or reply with a different email template than internal employees.例如，如果你收到一封電子郵件從客戶端，您可能會想要轉寄給您的電話或回复以不同的電子郵件模板超過內部員工。 If you don’t know how to use rules, read my previous post on如果您不知道如何使用規則，請閱讀我以前的職位 how to create Outlook rules如何創建Outlook規則 . 。
If you want an action to be performed for all incoming emails, select Sent Directly to me , otherwise click the From button and add in the contacts you want to apply the rules to.如果你想採取行動，履行對所有傳入的電子郵件，選擇直接傳送給我 ，否則，按一下按鈕，並從新增的接觸，您要套用的規則。
So this is great if you have Outlook with Exchange right, but what if you don’t see this Out of Office Assistant option under Tools, then what?因此，這是偉大的如果您有Outlook與Exchange的權利，但如果你沒有看到這個答錄機助理員下選擇工具，然後呢？ Well there is a way you can EMULATE the out of office assistant by creating a automatic reply rule along with a out of office template.那麼有一種方法可以效仿的辦公室助理通過創建一個自動答复規則加上了辦公室的範本。 Here’s what you need to do…這裡有您需要做的...
Step 1: First create a new message in Outlook as if you are going to write someone an email. 第1步：首先建立一個新的訊息在Outlook中，好像你要有人寫一封電子郵件。 Do no put anything in the TO or CC box.不要把任何沒有在對或CC方塊。 Make sure to click on the Options tab and choose Plain Text .請務必按一下選擇標籤並選擇純文本 。
Type in your away email message and put in a subject also.輸入您的郵件以外，並在一個主題也。 Click on the Microsoft Office button and choose Save As .點擊微軟Office按鈕，並選擇另存為。 In the Save as type combo box, select Outlook Template .在保存類型下拉式方塊，選取Outlook模板 。 Type a name such as Out Of Office Reply in the File Name box and click Save .鍵入一個名稱，如走出辦公室回复在文件名框中，然後點擊保存。
Step 2: Now all we need to do is create the rule and tell it to use the new email template we just created. 第2步：現在，所有我們需要做的是建立規則，並告訴它使用新的電子郵件模板，我們剛剛創建的。 On the Tools menu, go to Rules and Alerts . 在工具菜單上，去規則和警報 。
Click on New Rule under Email Rules to create a new Outlook rule.按一下新規則下的電子郵件規則，建立新的Outlook規則。
Under the section Start from a blank rule , go ahead and click on Check messages when they arrive and click Next.根據該節開始從空白規則，繼續並點擊郵件到達時檢查，然後單擊下一步。
Under Conditions , check the box that says “ Sent only to me ” and click Next. 條件下，檢查框，說： “ 只發送給我 ” ，然後單擊下一步。
Under Actions , check the box that says “ Reply using a specific template ” and then in the second text box at the bottom, click on the link that says a specific temp late.根據行動 ，檢查框，說： “ 引使用特定的範本 ” ，然後在第二個文本框的底部，點擊鏈接， 具體的說， 氣溫已晚。
Now select the template that you had created earlier from the list of templates.現在選擇的模板，你以前創建的清單中的範本。 If you do not see your template, click on the Look In combo box and choose Use Templates in File System .如果您沒有看到您的模板，點擊查詢組合框，並選擇使用模板文件系統。
Click Open and then click Finish . 單擊打開，然後單擊完成。 Now whenever you get a new email, an automatic response will be sent using your template.現在只要你一個新的電子郵件，自動響應將發送使用您的範本。 Outlook remember who it sends the messages to and will only send it to once to each email address.展望記住誰發送的郵件，並只會把它送到每一次的電子郵件地址。
To turn it off, you have to go back into Rules and Alerts and un-check the box next to the rule.要關閉它，你回去把規則和警報，並取消勾選旁邊的方塊規則。 Also, you have to make sure that Outlook is open on your computer before you leave in order for it to send the auto replies!此外，您還必須確保Outlook是打開您的計算機上，然後離開，以便它自動發送的答复！ Also, check out my previous posts on此外，檢查我以前的職位 how to export contacts from Outlook如何匯出從Outlook聯繫人 easily and how to很容易，以及如何 backup your Outlook and Outlook Express email備份您的Outlook和Outlook Express的電子郵件 . 。 Enjoy!享受！
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