How to set away message in Outlook如何设置了邮件在Outlook中
Posted on September 15, 2008 at 5:28 am发布于2008年9月15号在上午05时28分
Going out of the office soon and want to set an “ Out of Office ” or “ Away ” message in Outlook?走出办公室不久，并希望树立一个“走出办公室 ”或“ 出走 ”的消息在Outlook ？ You would think it would be super easy, but unfortunately it’s not!你会认为这将是超级容易，但不幸的是，它不是！ There are actually two ways of creating an out of office reply and it depends on whether your Outlook is stand-alone or using Microsoft Exchange.其实有两种途径，创造出办公室的答复和这取决于您的Outlook是否是独立的或使用Microsoft Exchange 。
If your are in a corporate environment and Outlook is connected to MS Exchange, then setting an out of office reply is very easy.如果您是在企业环境和Outlook连接到MS兑换，然后设定一个彻头彻尾的办公室答复是很容易。 Let’s go through that method first and then we’ll discuss how to do it if you are not using Exchange.让我们通过这种方法，然后我们将讨论怎么做，如果你不使用Exchange 。
First go to Tools and click on Out of Office Assistant .首先前往工具 ，然后按一下答录机助理员 。 Note that this should be there automatically in Outlook 2003 and Outlook 2007 when using Exchange.请注意，这应该是有自动在Outlook 2003和Outlook 2007时，使用Exchange 。
Now click on the I am currently out of the office radio box and type in the message into the AutoReply box.现在按一下我目前不在办公室无线电框中，键入邮件的自动回复方块。
Go ahead and put the date you will be out till and also put in any contact info in case there is an emergency, etc. And that’s really it!来吧，把你的日期将到了，也把在任何联系信息，以防有紧急事故等，这是真的了！ If you click OK, everyone will get this message until you come back to this dialog and change it to I am currently in the office.如果您单击确定，每个人都将获得这一信息，直到你回来这一对话，并更改为目前我在办公室里。
You can also add rules to incoming messages while you are out of the office by clicking on Add Rule .您还可以添加规则，以传入邮件当您不在办公室通过点击添加规则。 This is useful if you want to perform certain actions on emails coming from different people.这是非常有用的，如果您要执行某些行动的电子邮件来自不同的人。 For example, if you get an email from a client, you may want to forward it to your phone or reply with a different email template than internal employees.例如，如果你收到一封电子邮件从客户端，您可能会想要转寄给您的电话或回复以不同的电子邮件模板超过内部员工。 If you don’t know how to use rules, read my previous post on如果您不知道如何使用规则，请阅读我以前的职位 how to create Outlook rules如何创建Outlook规则 . 。
If you want an action to be performed for all incoming emails, select Sent Directly to me , otherwise click the From button and add in the contacts you want to apply the rules to.如果你想采取行动，履行对所有传入的电子邮件，选择直接传送给我 ，否则，按一下按钮，并从新增的接触，您要套用的规则。
So this is great if you have Outlook with Exchange right, but what if you don’t see this Out of Office Assistant option under Tools, then what?因此，这是伟大的如果您有Outlook与Exchange的权利，但如果你没有看到这个答录机助理员下选择工具，然后呢？ Well there is a way you can EMULATE the out of office assistant by creating a automatic reply rule along with a out of office template.那么有一种方法可以效仿的办公室助理通过创建一个自动答复规则加上了办公室的范本。 Here’s what you need to do…这里有您需要做的...
Step 1: First create a new message in Outlook as if you are going to write someone an email. 第1步：首先建立一个新的讯息在Outlook中，好像你要有人写一封电子邮件。 Do no put anything in the TO or CC box.不要把任何没有在对或CC方块。 Make sure to click on the Options tab and choose Plain Text .请务必按一下选择标签并选择纯文本 。
Type in your away email message and put in a subject also.输入您的邮件以外，并在一个主题也。 Click on the Microsoft Office button and choose Save As .点击微软Office按钮，并选择另存为。 In the Save as type combo box, select Outlook Template .在保存类型下拉式方块，选取Outlook模板 。 Type a name such as Out Of Office Reply in the File Name box and click Save .键入一个名称，如走出办公室回复在文件名框中，然后点击保存。
Step 2: Now all we need to do is create the rule and tell it to use the new email template we just created. 第2步：现在，所有我们需要做的是建立规则，并告诉它使用新的电子邮件模板，我们刚刚创建的。 On the Tools menu, go to Rules and Alerts . 在工具菜单上，去规则和警报 。
Click on New Rule under Email Rules to create a new Outlook rule.按一下新规则下的电子邮件规则，建立新的Outlook规则。
Under the section Start from a blank rule , go ahead and click on Check messages when they arrive and click Next.根据该节开始从空白规则，继续并点击邮件到达时检查，然后单击下一步。
Under Conditions , check the box that says “ Sent only to me ” and click Next. 条件下，检查框，说： “ 只发送给我 ” ，然后单击下一步。
Under Actions , check the box that says “ Reply using a specific template ” and then in the second text box at the bottom, click on the link that says a specific temp late.根据行动 ，检查框，说： “ 引使用特定的范本 ” ，然后在第二个文本框的底部，点击链接， 具体的说， 气温已晚。
Now select the template that you had created earlier from the list of templates.现在选择的模板，你以前创建的清单中的范本。 If you do not see your template, click on the Look In combo box and choose Use Templates in File System .如果您没有看到您的模板，点击查询组合框，并选择使用模板文件系统。
Click Open and then click Finish . 单击打开，然后单击完成。 Now whenever you get a new email, an automatic response will be sent using your template.现在只要你一个新的电子邮件，自动响应将发送使用您的范本。 Outlook remember who it sends the messages to and will only send it to once to each email address.展望记住谁发送的邮件，并只会把它送到每一次的电子邮件地址。
To turn it off, you have to go back into Rules and Alerts and un-check the box next to the rule.要关闭它，你回去把规则和警报，并取消勾选旁边的方块规则。 Also, you have to make sure that Outlook is open on your computer before you leave in order for it to send the auto replies!此外，您还必须确保Outlook是打开您的计算机上，然后离开，以便它自动发送的答复！ Also, check out my previous posts on此外，检查我以前的职位 how to export contacts from Outlook如何汇出从Outlook联系人 easily and how to很容易，以及如何 backup your Outlook and Outlook Express email备份您的Outlook和Outlook Express的电子邮件 . 。 Enjoy!尽情享用吧！
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