5 Killer MS Word Formatting Tips 5殺手MS Word文字格式提示
Posted on September 2, 2008 at 5:39 am張貼於2008年9月2日在上午05時39分
1. Use Themes . 1 。 使用的主題 。 For folks who want to focus on the look and feel before the actual content of their Word document, themes are best for this purpose. It sets the format of the fonts from the header to the bullets as well as the background graphic and colors. Using themes also save you time from making your own color combination.為鄉親誰不想把重點放在外觀和感覺之前的實際內容，他們Word文件，主題是最好的作此用途。它規定的格式，字體，從標題子彈，以及為背景的圖形和顏色。使用主題也節省您的時間，由作出自己的顏色組合。 To use themes, click the Format menu and then Theme :使用主題，單擊格式菜單，然後主題 ：
You should see the window where you could choose from several predefined themes:您應該會看到一個窗口，您可以選擇從幾個預設的主題：
There are more MS Word themes available online so if you have the time, go and search for them on the Microsoft website and also from other non-MS sites. You should be able to find good ones for free. Themes are very useful for making easy to maintain good looking web sites too.有更多的MS Word的主題，在網上提供因此，如果你有時間，去搜尋他們對微軟的網站，也從其他非MS的網站，你應該能夠找到好的免費的。主題是非常有用的作容易保持良好的期待網站太多。 In addition to Themes, you can also在除了主題，您也可以 download free Microsoft Word Templates免費下載的Microsoft Word模板 for great looking documents.偉大的看文件。
Note: You can save Word files as HTML files.注意：您可以將Word文件保存為HTML文件。 Make sure to test your HTML files on popular non-MS web browser software like Mozilla Firefox and Opera – there could be some incompatibility issues that you will see since MS has their own way of doing things.請務必將測試您的HTML文件上流行的非MS的Web瀏覽器軟件一樣， Mozilla Firefox和歌劇-可能會有一些不兼容的問題，您會看到自女士都有自己的處事方式。
2. 2 。 Another essential time saving feature of the Theme window is the Style Gallery wherein you can choose from different professionally designed document templates.另一項重要節省時間的特點，主題窗口的作風，畫廊，其中您可以選擇從不同的專業設計文件範本。 On the Theme window, click Style Gallery:關於這一主題的窗口中，單擊作風畫廊：
You should see the Style Gallery wherein you can choose from several templates:您應該會看到風格畫廊其中，您可以選擇從幾個範本：
The chosen template style will take effect once you clicked OK. This makes sure that the document you write is formatted correctly based from the preset templates.所選擇的模板風格才會生效，一旦你點擊確定。這可以確保文件你寫的是正確的格式為基礎的從預設的模板。 Also, check out my previous post on此外，還應檢查出我先前的文章就 how to use AutoText and AutoCorrect如何使用自動圖文集和自動更正 in MS Word.在MS Word文字。
3. 3 。 To simulate a newspaper like column in your document, use the columns to split your document into columns ( don’t use tables for this task! ). Under Format , click Columns :模擬一家報紙一樣，列在您的文件，使用列分裂您的文件，到列（ 不使用表這項任務！ ） 。根據格式 ，單擊專欄文章 ：
Choose the number of columns:選擇若干專欄文章：
The output will be like below:輸出就會像如下：
3. 3 。 Use auto-format to properly format quotes, ordinals and fractions. On Format menu, choose AutoFormat :使用自動格式，以適當的格式報價，序數和分數。對格式菜單上，選擇自動 ：
You should see the AutoFormat tab with all of the predefined rules it could apply to your current document:您應該可以看到自動標籤與所有的預定義的規則，它可以適用於您目前的文件：
If you agree to the “replace” rules, leave them all check.如果您同意將“取代”規則，讓他們的所有檢查。 Otherwise uncheck them before hitting OK to apply the changes.否則，取消他們打之前，確定以應用更改。
4. 4 。 There could many times that you apply several types of formatting to different parts of your document. Sometimes it is hard to visually determine if you did the exact format on two items that you want to be the same.可能有很多次，你適用於幾種類型的格式的不同部分您的文件，有時是很難直觀地判斷如果您沒有確切形式對兩個項目您想要是一樣的。 The first paragraph could be size 11 and the next could be size 12, or the indention spaces could be not the same.第一段可以大小11日和未來可能的大小12 ，或indention位，可並不相同。 To help you with this task, point your cursor to the part that you want to see the format then click Reveal Formatting (under the Format menu). You should see the Reveal formatting panel at the right hand side with the information containing the font, alignment and indention:為了幫助您完成這項任務，指向您的光標移動到的一部分，您希望看到的格式，然後單擊顯示格式 （下格式菜單上） 。您應該看到顯示格式小組在右手邊與信息含有字體，路線和indention ：
If you click another portion of the document, that part’s formatting should appear on the Reveal Formatting panel.如果您按一下另一部分的文件，這部分的格式應該會出現在顯示格式面板。
5. 5 。 The last tip will be about fonts. Fonts are essentially both the look and the message of your magnum opus.最後提示，將有關的字體。字型，基本上是雙方的外觀和訊息，您的Magnum作品。
A couple of font trivia from the top of my head: 一對夫婦的字體瑣事，從上方的我的頭：
1. 1 。 Barack Obama is using a single main font, which is widely talked about on 巴拉克奧巴馬是使用一個單一的主要字體，這是廣泛談及對 the Net 淨 . 。
2. 2 。 The font of the logo of the PS3 is Spiderman which caused a lot of buzz among font critics. 字型的標誌， PS3的是蜘蛛人造成了很多言論之間的字體批評。 Here 這裡 is one site discussing this topic. 是一個網站討論這個話題。
You have probably known how to set the font type by now so we will focus on some other aspects like effects. To open the Font window, click Format > Font :您可能知道如何設置字體類型，所以我們現在將集中於一些其他方面一樣的效果。打開字體窗口中，單擊格式“ >字體 ：
The effects are all applicable by checking the corresponding box beside it. It is also smart enough not to allow users to enter conflicting options like enabling “Small caps” and “All caps” at the same time. The selected effects will be seen on the Preview at lower part of the window.效果是所有適用的檢查相應的方框旁邊，這也是智能不夠，不要讓使用者輸入衝突的選擇一樣，使“小帽子”和“全部大寫”在同一時間內。選定的影響，將出現在預覽較低部分的窗口。
Another useful formatting option is the Character Spacing wherein you can scale the spacing within each character.另外一個有用的格式選項是字符間距其中，您可以大規模的間距內的每個字符。 The effect is like stretching the text on a horizontal direction:效果是一樣伸展的文字水平方向：
The Text Effects tab in the meantime allows you to add blinking effects from a couple of predefined options: 文本效果選項卡在此期間，可以讓你添加閃爍的影響，從一對夫婦預定義的選項：
That pretty much covers what you can do with the fonts in Word. The last tip I would like to share is when choosing fonts, consider it’s compatibility with the printer. If you notice that the appearance of the hardcopy (ie printed document) is not the same as the font on the computer screen then it could probably be that you’re using a non-TrueType font. You could verify this by opening the font window and looking at the line at the bottom, you should see if it as one of the following type:這幾乎涵蓋了您能做什麼與字體在Word中。最後提示，我想分享的時候，選擇字體，考慮它的兼容性與印表機，如果你看到外觀的印刷版（即印刷文件）是不一樣的字體在計算機屏幕上的話，可能是因為您使用的非TrueType字體，你可以驗證這一點，通過開放的窗口和字體看線在底部，您應該可以看到，如果作為之一下列類型：
If you used a scalable printer font, try choosing a TrueType font and see if it fixes your problem. To know more about the history of scalable and TrueType fonts (AKA the font wars) I suggest that you read this informative如果您使用一個可擴展的打印機字體，請嘗試選擇一個TrueType字體，看看是否修復您的問題。 知道更多有關歷史擴展性和TrueType字體（又名字體戰爭）我建議你閱讀這本內容翔實 article 文章 from webopedia.com. If you can’t get the look you want by using effects, you can read my article on 從webopedia.com 。如果你不能得到期待您想要的使用效果，您可以閱讀我的文章 how to create your own fonts如何創建自己的字體 . 。 If you see a font online and don’t know what it is, you can read this article on how to如果您看到一個字體在線和不知道它是什麼，您可以閱讀此文章，就如何 identify unknown fonts識別未知字體 . 。
I am sure our more savvy readers have more formatting tips that they can share with us. Feel free to post them on the comments section!我相信我們更精明的讀者有更多的格式提示他們能與我們分享。覺得免費後他們就評論部分！ Also, check out some of my other articles on Word, such as essential此外，還應檢查出我的一些其他物品上字，如必要的 MS Word shortcuts MS Word文字的捷徑 and和 how to hide text in Word如何隱藏文本在Word . 。
Ben Carigtan writes about computers, technology and how to get the best out of them.本carigtan寫電腦，技術，以及如何獲得最佳的出他們。
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My favorite tip:我最喜愛的小秘訣：
To increase font size Ctrl + “]”增加字體大小Ctrl + “ ] ”
To decrease font size Ctrl + “[”減少字體大小Ctrl + “ [ ”
Line spacing:行距：
Ctrl + “1″ single line spacing按Ctrl + “ 1 ”單行距
Ctrl + “5″ 1.5 line spacing按Ctrl + “ 5 ” 1.5行距
Ctrl + “2″ double line spacing按Ctrl + “ 2 ”雙行距