5 Killer MS Word Formatting Tips 5杀手MS Word文字格式提示
Posted on September 2, 2008 at 5:39 am张贴于2008年9月2日在上午05时39分
1. Use Themes . 1 。 使用的主题 。 For folks who want to focus on the look and feel before the actual content of their Word document, themes are best for this purpose. It sets the format of the fonts from the header to the bullets as well as the background graphic and colors. Using themes also save you time from making your own color combination.为乡亲谁不想把重点放在外观和感觉之前的实际内容，他们Word文件，主题是最好的作此用途。它规定的格式，字体，从标题子弹，以及为背景的图形和颜色。使用主题也节省您的时间，由作出自己的颜色组合。 To use themes, click the Format menu and then Theme :使用主题，单击格式菜单，然后主题 ：
You should see the window where you could choose from several predefined themes:您应该会看到一个窗口，您可以选择从几个预设的主题：
There are more MS Word themes available online so if you have the time, go and search for them on the Microsoft website and also from other non-MS sites. You should be able to find good ones for free. Themes are very useful for making easy to maintain good looking web sites too.有更多的MS Word的主题，在网上提供因此，如果你有时间，去搜寻他们对微软的网站，也从其他非MS的网站，你应该能够找到好的免费的。主题是非常有用的作容易保持良好的期待网站太多。 In addition to Themes, you can also在除了主题，您也可以 download free Microsoft Word Templates免费下载的Microsoft Word模板 for great looking documents.伟大的看文件。
Note: You can save Word files as HTML files.注意：您可以将Word文件保存为HTML文件。 Make sure to test your HTML files on popular non-MS web browser software like Mozilla Firefox and Opera – there could be some incompatibility issues that you will see since MS has their own way of doing things.请务必将测试您的HTML文件上流行的非MS的Web浏览器软件一样， Mozilla Firefox和歌剧-可能会有一些不兼容的问题，您会看到自女士都有自己的处事方式。
2. 2 。 Another essential time saving feature of the Theme window is the Style Gallery wherein you can choose from different professionally designed document templates.另一项重要节省时间的特点，主题窗口的作风，画廊，其中您可以选择从不同的专业设计文件范本。 On the Theme window, click Style Gallery:关于这一主题的窗口中，单击作风画廊：
You should see the Style Gallery wherein you can choose from several templates:您应该会看到风格画廊其中，您可以选择从几个范本：
The chosen template style will take effect once you clicked OK. This makes sure that the document you write is formatted correctly based from the preset templates.所选择的模板风格才会生效，一旦你点击确定。这可以确保文件你写的是正确的格式为基础的从预设的模板。 Also, check out my previous post on此外，还应检查出我先前的文章就 how to use AutoText and AutoCorrect如何使用自动图文集和自动更正 in MS Word.在MS Word文字。
3. 3 。 To simulate a newspaper like column in your document, use the columns to split your document into columns ( don’t use tables for this task! ). Under Format , click Columns :模拟一家报纸一样，列在您的文件，使用列分裂您的文件，到列（ 不使用表这项任务！ ） 。根据格式 ，单击专栏文章 ：
Choose the number of columns:选择若干专栏文章：
The output will be like below:输出就会像如下：
3. 3 。 Use auto-format to properly format quotes, ordinals and fractions. On Format menu, choose AutoFormat :使用自动格式，以适当的格式报价，序数和分数。对格式菜单上，选择自动 ：
You should see the AutoFormat tab with all of the predefined rules it could apply to your current document:您应该可以看到自动标签与所有的预定义的规则，它可以适用于您目前的文件：
If you agree to the “replace” rules, leave them all check.如果您同意将“取代”规则，让他们的所有检查。 Otherwise uncheck them before hitting OK to apply the changes.否则，取消他们打之前，确定以应用更改。
4. 4 。 There could many times that you apply several types of formatting to different parts of your document. Sometimes it is hard to visually determine if you did the exact format on two items that you want to be the same.可能有很多次，你适用于几种类型的格式的不同部分您的文件，有时是很难直观地判断如果您没有确切形式对两个项目您想要是一样的。 The first paragraph could be size 11 and the next could be size 12, or the indention spaces could be not the same.第一段可以大小11日和未来可能的大小12 ，或indention位，可并不相同。 To help you with this task, point your cursor to the part that you want to see the format then click Reveal Formatting (under the Format menu). You should see the Reveal formatting panel at the right hand side with the information containing the font, alignment and indention:为了帮助您完成这项任务，指向您的光标移动到的一部分，您希望看到的格式，然后单击显示格式 （下格式菜单上） 。您应该看到显示格式小组在右手边与信息含有字体，路线和indention ：
If you click another portion of the document, that part’s formatting should appear on the Reveal Formatting panel.如果您按一下另一部分的文件，这部分的格式应该会出现在显示格式面板。
5. 5 。 The last tip will be about fonts. Fonts are essentially both the look and the message of your magnum opus.最后提示，将有关的字体。字型，基本上是双方的外观和讯息，您的Magnum作品。
A couple of font trivia from the top of my head: 一对夫妇的字体琐事，从上方的我的头：
1. 1 。 Barack Obama is using a single main font, which is widely talked about on 巴拉克奥巴马是使用一个单一的主要字体，这是广泛谈及对 the Net 净 . 。
2. 2 。 The font of the logo of the PS3 is Spiderman which caused a lot of buzz among font critics. 字型的标志， PS3的是蜘蛛人造成了很多言论之间的字体批评。 Here 这里 is one site discussing this topic. 是一个网站讨论这个话题。
You have probably known how to set the font type by now so we will focus on some other aspects like effects. To open the Font window, click Format > Font :您可能知道如何设置字体类型，所以我们现在将集中于一些其他方面一样的效果。打开字体窗口中，单击格式“ >字体 ：
The effects are all applicable by checking the corresponding box beside it. It is also smart enough not to allow users to enter conflicting options like enabling “Small caps” and “All caps” at the same time. The selected effects will be seen on the Preview at lower part of the window.效果是所有适用的检查相应的方框旁边，这也是智能不够，不要让使用者输入冲突的选择一样，使“小帽子”和“全部大写”在同一时间内。选定的影响，将出现在预览较低部分的窗口。
Another useful formatting option is the Character Spacing wherein you can scale the spacing within each character.另外一个有用的格式选项是字符间距其中，您可以大规模的间距内的每个字符。 The effect is like stretching the text on a horizontal direction:效果是一样伸展的文字水平方向：
The Text Effects tab in the meantime allows you to add blinking effects from a couple of predefined options: 文本效果选项卡在此期间，可以让你添加闪烁的影响，从一对夫妇预定义的选项：
That pretty much covers what you can do with the fonts in Word. The last tip I would like to share is when choosing fonts, consider it’s compatibility with the printer. If you notice that the appearance of the hardcopy (ie printed document) is not the same as the font on the computer screen then it could probably be that you’re using a non-TrueType font. You could verify this by opening the font window and looking at the line at the bottom, you should see if it as one of the following type:这几乎涵盖了您能做什么与字体在Word中。最后提示，我想分享的时候，选择字体，考虑它的兼容性与印表机，如果你看到外观的印刷版（即印刷文件）是不一样的字体在计算机屏幕上的话，可能是因为您使用的非TrueType字体，你可以验证这一点，通过开放的窗口和字体看线在底部，您应该可以看到，如果作为之一下列类型：
If you used a scalable printer font, try choosing a TrueType font and see if it fixes your problem. To know more about the history of scalable and TrueType fonts (AKA the font wars) I suggest that you read this informative如果您使用一个可扩展的打印机字体，请尝试选择一个TrueType字体，看看是否修复您的问题。 知道更多有关历史扩展性和TrueType字体（又名字体战争）我建议你阅读这本内容翔实 article 文章 from webopedia.com. If you can’t get the look you want by using effects, you can read my article on 从webopedia.com 。如果你不能得到期待您想要的使用效果，您可以阅读我的文章 how to create your own fonts如何创建自己的字体 . 。 If you see a font online and don’t know what it is, you can read this article on how to如果您看到一个字体在线和不知道它是什么，您可以阅读此文章，就如何 identify unknown fonts识别未知字体 . 。
I am sure our more savvy readers have more formatting tips that they can share with us. Feel free to post them on the comments section!我相信我们更精明的读者有更多的格式提示他们能与我们分享。觉得免费后他们就评论部分！ Also, check out some of my other articles on Word, such as essential此外，还应检查出我的一些其他物品上字，如必要的 MS Word shortcuts MS Word文字的捷径 and和 how to hide text in Word如何隐藏文本在Word . 。
Ben Carigtan writes about computers, technology and how to get the best out of them.本carigtan写电脑，技术，以及如何获得最佳的出他们。
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My favorite tip:我最喜爱的小秘诀：
To increase font size Ctrl + “]”增加字体大小Ctrl + “ ] ”
To decrease font size Ctrl + “[”减少字体大小Ctrl + “ [ ”
Line spacing:行距：
Ctrl + “1″ single line spacing按Ctrl + “ 1 ”单行距
Ctrl + “5″ 1.5 line spacing按Ctrl + “ 5 ” 1.5行距
Ctrl + “2″ double line spacing按Ctrl + “ 2 ”双行距