Protect documents from accidental modifications with DocShield

Posted on March 29, 2008 at 6:36 am

Imagine opening a Microsoft Word document, adding a few lines of text, deleting a paragraph and carelessly saving the file with its original file name. The next week when you open the same file again to continue editing it, you suddenly realized that you had wrongly deleted an important paragraph! Hoping to retrieve the paragraph again, you search for a backup copy of the file without any luck. Has this or a similar “accidental” situation happened to you? If so, you need DocShield to protect documents from accidental modifications or deletions.

How DocShield Works

DocShield is a program that helps to prevent and recover from accidental modifications or deletions of important electronic documents. It works by continuously monitoring pre-selected documents for any changes between time intervals, from seconds to days. If it senses any modifications on a document, DocShield will automatically create and store compressed snapshots of the document in an archive.

This process will continue as the file changes throughout time, so you can rest assured that you can easily retrieve your important documents, from any different, changed versions. In my opinion, DocShield works like any normal document backup program, but the ability to save different versions of the same document increase its usefulness to a new level.

DocShield Features

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Document history - saves modifications to a document into multiple files, making it easier for a user to retrieve previous versions of the same document.

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Store document archives on a local drive, a network drive of an FTP server.
Drag and drop support for files and folders to be monitored in case of any changes.
Add and monitor a folder for file types to be archived - for example, you can instruct DocShield to automatically archive and protect Microsoft Word type of documents in C:\Documents and Settings.
Add multiple locations to store document archive to provide redundancy in case of any local disk failure.
Privacy protect an archive with a password.
Activity Log to check what DocShield had been up to.
Easily change a file state with a click of a button - only active documents will be saved.
Leave DocShield works silently in the background or you can enable notification of document archiving process to users via a Windows pop-up box or email.
Color code documents to easily identify different types or priorities of files.
Limit your archive sizes and number of document snapshots to prevent DocShield from using too much of hard disk spaces. DocShield intelligently compressed files during archiving so this helps to reduce disk space usage too.

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DocShield USB Utility - this add-on tool can be used with a thumb drive to carry and extract your document archives while you are away from your computer.
“Passive” mode - DocShield will never delete your file from the system without your consent.
Supports Windows versions from Windows 98 to Windows Vista.
Optionally load DocShield on Windows startup for maximum, automatic protection.

DocShield license allows you to install it free for personal usage. With DocShield working effectively in the background, you can enjoy peace of mind knowing that you can easily retrieve any versions of your documents at any time, without having to worry about accidental modifications or deletions. Use DocShield to protect your documents today!